Privacy Policy

Kutchenhaus Ecommerce Platform

This data protection and privacy policy (“Privacy Policy”) sets out how and why we collect, store, process and share your personal data, when you are using this website (“Website”).

This Website is part of the nobilia-Werke J. Stickling GmbH & Co. KG, Germany (“nobilia”) e-commerce platform solution, that nobilias provides to its business partners. We are a business partner of nobilia and an organization for the sale of nobilia kitchens, appliances and accessories via own stores and franchise system partners.

We are solely responsible for compliance with all laws applicable to this Website and we are solely responsible and liable with respect to any of the services which occur under this Website and for any of its content.

A. About us

We are Kutchenhaus Ltd., Unit K1, James Watt Drive, Kingsway Business Park, Rochdale, OL16 4UG, UK (“we” or “us”) and our contacts are:

Telephone: 0161 855 2740
E-mail: DPO@Kutchenhaus.co.uk

We are the “data controller” of any personal data this Website may collect, process and hold about you, unless we inform you otherwise. Together with nobilia, we are joint data controllers of this Website. For more information concerning the joint controllership please see below at I. You can contact our data protection officer at:

Data Protection Officer
Kutchenhaus Ltd.
Unit K1, James Watt Drive, Kingsway Business Park, Rochdale, OL16 4UG, UK
E-mail: DPO@kutchenhaus.co.uk

B. What personal data do we collect and process and for how long?

I. General

Personal data is all information about an identified or identifiable individual. This includes information about your identity such as your name, your e-mail address, or your postal address. Any information that cannot be directly linked to your identity (e.g. statistical details such as the number of users of the Website) is, however, not considered to be personal data.

You can essentially use our Website without disclosing your identity and without providing any personal data. In that case, we will merely collect general information about your visit to our Website and your computer. However, some of the services and kitchen planning tools offered require you to provide certain personal data. As a rule, we will process such personal data only for our own purposes connected with the use of this Website, including without limitation for the provision of desired or presumably interesting information about our kitchens and other products, for advertising and marketing purposes and to get in contact with you. Whenever personal data is collected, you are only required to provide the personal data that is necessary to achieve the disclosed purposes. Also, you may be asked to provide additional details, which are optional information provided voluntarily. We let you know in each case whether the input fields are for mandatory or optional details. More specific details are provided in the relevant section of this Privacy Statement.

There is no automated decision-making on the basis of your personal data in connection with the use of our Website.

We store the information provided by you on protected dedicated servers located within the European Union. Technical and organizational measures are taken to protect such servers against loss, destruction, access, modification, or dissemination of your personal data by unauthorized persons. Access to your personal data will be permitted only to a limited number of persons, who need to know it for the disclosed purposes.

II. Information relating to your computer

Every time you access our Website, we will collect the following information relating to your computer, regardless of whether or not you have registered:

• the IP address of your computer;
• the inquiry of your web browser and the time stamp of that inquiry;
• the status and the amount of data transmitted in the course of the inquiry;
• product and version information about the web browser used and the operating system of the computer; and
• the website from which our own website has been accessed.

The IP address of your computer is stored only for the duration of your use of our Website. Afterwards, it is deleted or anonymized. The other data is stored for a limited period, until it is no longer required to ensure reliability, functionality and accessibility of the website.

III. Cookies

Our website uses cookies. Cookies are small text files that are stored on your computer and store certain settings and data of your web browser for the exchange with our Website. A cookie usually includes the name of the domain from which the cookie file has been sent as well as information about the age of the cookie and an alphanumeric identifier.

The cookies we use are so-called session cookies that are automatically deleted after the end of the browser session. In some cases, we use cookies with a longer storage time so that your default settings and preferences may be considered when you visit our Website the next time.

Most web browsers are set to accept cookies by default. However, you can disable the storage of cookies or set up your web browser to inform you when you receive a cookie. It is also possible to manually delete stored cookies in the browser settings. Please note that your use of our Website may be limited or restricted if you refuse to save cookies or delete necessary cookies.

We classify the cookies used into four categories:

• Strictly necessary cookies

These cookies are required for the operation of our Website. They include, for example those that enable you to log into secure areas of our Website or book an appointment.

• Analytical or performance cookies

They allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

This data is stored anonymously, typically with partners such as Google Analytics.

These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our site. They help us to know which pages are the most and least popular and see how visitors move around the site.

1. Functional cookies - personalization

These cookies are used to recognize you and store your preferences when you return to our Website. They enable us to personalize our content for you, greet you by name and remember your preferences (for example your favorite kitchens, fronts, styles, appliances or handles).

Such cookies may be set by us or by third party providers whose services we have added to our pages, such as the 3D Kitchen Planner.

If you do not allow these cookies then some or all of these services may not function properly.

1. Targeting Cookies

These cookies record your visit to our Website, the pages thereof you have visited and the links therefrom you have followed.

We will use this information to make our website and the advertising displayed on it more relevant and meaningful to your presumed interests. We will also share this information with nobilia and our retailers for this purpose.

These cookies are usually activated in response to your actions, i.e. by setting your privacy preferences, by registering or logging in or by completing fill-in-forms. You can set your browser to block or alert you to these cookies, but some parts of the Website will not work once those cookies are blocked.

IV. User registration and user account

You can register on our Website and log-in for the use of certain services. To register, you have to provide the following data:

• your title, name and surname;
• your email address;
• your telephone number;
• your password of choice; and
• your preferred store.

In addition, we record the date and time of registration and the IP address. If you register via Google/FB/Linked-in authentication please refer to B.III. above for further information.

During the registration process, we ask for your consent to using your personal data. You may also update your personal data online, once you have logged in.

Upon registration, a user account is created for you. Your personal data in the user account is stored by us for as long as an active customer relationship with you exits. If you have bought a kitchen or other product from us, your data will be stored until the warranty period ends. You can at any time demand deletion of your personal data and / or your user account.

V. Selecting favorite retail store

Prior to providing certain services, we may ask you to select your nearest or for other reasons preferred retail store.

This selection will be stored as long as your user account is active.

VI. Preference settings and kitchen planning tools.

The Website offers you kitchen a planning tool (3D Kitchen planner) and various preference setting options such as through wishlists, using the kitchen wizard tool or when browsing the kitchens and solutions sections of our Website.

When you are using the aforementioned tools and /or are setting preferences the following information will be collected:

• your preferences and selections;
• your kitchen plan, if uploaded or designed by you.

If you have registered and logged in, your preference selections will be linked to your user account. Your preference data is stored by us for as long as an active customer relationship with you exits.

VII. Appointment booking, home visits, contacts and requests for information

Through our website you may contact us, book an appointment, book a home visit or request marketing materials such as free kitchen brochures.

If you choose any of these requests request, we will require you to fill out a form on our Website and we will collect the personal data that you provide in the form, including

• your title, name and surname;
• your address;
• your email address;
• your telephone number;
• your preferred store; and
• your preferred dates (if applicable)

In addition, we record the IP address and the date and time of the enquiry.

We process any personal data transmitted through the contact or request form exclusively for the purpose of answering your enquiry or reacting to your request. Please note that we will use your contact information to contact you by mail, phone or WhatsApp in order to finalize the request. After the matter has been dealt with, the personal data is stored for some time in case you have any further questions. The personal data will be deleted once the matter has been conclusively dealt with.

VIII. Account Closing

You may close your account at your discretion. When you close your account, your personal information will stored for the legally mandated retention periods. After the retention period, it will no longer be accessible.

C. How do we use your personal data and what are our legal justifications for doing so?

I. Information relating to your computer

We use the information relating to your computer to operate the Website and to ensure its functionality, more specifically for troubleshooting, to assess its use and usability and to carry out adjustments or improvements thereof.

Such purposes also constitute our legitimate interest in data processing in accordance with Article 6(1)(f) of the GDPR.

II. Cookies

We use cookies to offer you a better browsing experience, analyze site traffic, personalize content, and serve targeted advertisements. Cookies enable us recognize your computer and make any default settings immediately available. Cookies also help us to improve our Website and to provide you with a better service customized to meet your particular requirements.

To the extent, that cookies store personal data, this constitutes our legitimate interest in the processing of the data in accordance with Article 6(1)(f) of the GDPR. In addition, if you accept cookies on our Website, processing of personal data included in cookies, if any, is to the extent of your acceptance based on Article 6(1)(a) of the GDPR.

III. User registration and user account

We use your personal data given during registration (and together with your preference selections) to create a profile of you and to provide you with information, including marketing materials, and services that you may request or may find helpful in connection with a potential purchase of a kitchen, to communicate with you and to respond to your questions and comments.

We may also use your personal data to measure how satisfied our customers are and provide customer service (including troubleshooting in connection with purchases or your requests for services).

If you give your consent, processing of data provided for registration purposes is based on Article 6(1) (a) of the GDPR. If you register with us for the purposes of performance or initiation of a contract, the legal basis for processing of the data is additionally constituted by Article 6(1)(b) of the GDPR.

IV. Selecting favorite retail store

Information about your preferred local retail kitchen store will be used to assign you to a specific kitchen retail store outlet. We will transmit your current and future personal data to the selected kitchen retail store outlet.

Your selection of a preferred retail store serves the initiation of a contract, hence, the le-gal basis for processing of the data is constituted by Article 6(1)(b) of the GDPR.

In order to transfer your personal data to the preferred local kitchen store, we ask for your consent. The transfer of your personal data is thus based on Article 6(1) (a) of the GDPR.

V. Preference settings and kitchen planning tools.

We use your personal data to create a profile of your style preferences, to improve your customer experience and to improve our suggestions of recommended products to you, so that you primarily will be shown products of interest to you. This constitutes our legitimate interest in the processing of the data in accordance with Article 6(1)(f) of the GDPR.

The data collected during your use of the 3D Kitchen Planner allows you to design your favorite kitchen and enables us to facilitate the in-store or online purchase process. This constitutes our legitimate interest in the processing of the data in accordance with Article 6(1)(f) of the GDPR.

VI. Booking, contact and requests for information

We will use your data to answer your enquiry or to react to your request or to schedule an appointment with you. Please note that we will use your data to contact you by either mail, phone or WhatsApp in order to finalize your request.

By filling in the forms, your consent constitutes the legal basis for processing your data in accordance with Article 6(1)(a) of the GDPR.

We will use your personal data to book and schedule an appointment or in-store visit for you. Processing of your data in this context is based on Article 6(1)(b) of the GDPR.

D. Who do we share your personal data with?

In order for us to provide our services and products to you and offer you the most convenient customer experience, we share your personal data with trusted third party service providers and the members of the nobilia group as detailed below.

Whenever we share your personal data, we put safeguards in place which require these organisations to keep your data safe.

I. Third party service providers

We work with a number of trusted service providers who carry out services on our behalf. They include:

• Compusoft
• Anthill
• Docusign
• Nexway

It is in our legitimate interests as a business to work with these service providers since we may not have the capabilities to provide these services ourselves. In each case, we will ensure that the service provider is only allowed to use your personal data in order to provide the services to us and for no other purpose.

II. Preferred local kitchen retail store

We will share your current and future personal data we collect with your selected preferred local kitchen store for marketing analysis, business process and operational purposes. The data will only be shared with the one selected local kitchen store. And not with other stores.

III. Transfer of your personal data outside the EEA

We will not transfer your personal data outside of the European Economic Area (EEA). After the United Kingdom has effectively withdrawn from the EU, personal data will still be transferred to the United Kingdom and thus outside of the EEA.

E. What are your rights?

You have a number of rights relating to your personal data and what happens to it. You are under GDPR entitled to:

• have your data processed in a fair, lawful and transparent way;
• be informed about how your personal data is being used, an example being this Privacy Policy;
• access personal data we hold about you;
• require us to correct any mistakes in your personal data;
• require us to delete personal data concerning you in certain situations where there is no good reason for us to continue to process it;
• request that we transfer your personal data to you or another service provider in a simple, structured format;
• object at any time to processing of your personal data for direct marketing purposes;
• object to automated decision making which produces legal effects concerning you or similarly significantly affects you;
• object in certain other situations to our continued processing of your personal data; and
• otherwise restrict or temporarily stop our processing of your personal data in certain circumstances.

You can read more about your rights, including the circumstances in which they apply, in the Guidance from the UK Information Commissioner’s Office (ICO) https://ico.org.uk/for-the-public.

Please use the GDPR rights center on our Website to request the realization of your aforementioned rights.

You also have the right to complain about our use of personal data to the ICO. You can do these by contacting the ICO via their website https://ico.org.uk/concerns or by calling 0303 123 1113.

F. Can you recall your consent given to us for processing of your personal data?

For certain services on our Website we ask for your consent to us collecting, processing or transferring your personal data. You are under no obligation to give us your consent, however, some services or tools may not be able to work properly without such consent.

You have the right to withdraw your given consent at any time and for whatever reasons. If you would like to withdraw your consent, please contact us or use the relevant option in your user account to withdraw your consent.

G. How do you change your preferences?

If you no longer wish to be contacted by us about our products or services, or for other marketing purposes, you can amend your preferences or unsubscribe by contacting us. Alternatively, if you have a user account on our website, you can unsubscribe by logging into your user account and selecting that you do not wish to be contacted in the future or by deleting your user account.

We want to ensure that all the information we have about you is factually correct and up to date. If you find that the personal data we have about you is inaccurate or needs updating (for instance, you may have changed your name or address) then please contact us so that we can correct it. If you have created a user account on our website, you can change the details stored about you by logging into your user account.

H. How do we ensure security of your personal data?

We take the security of your personal data very seriously. We have implemented various strategies, controls, policies and measures to keep your data secure and keep these measures under close review. We protect your data by using encryption techniques and we use other safeguards such as firewalls and password protection. This means that your data is protected and only accessible by co-workers who need it to carry out their job responsibilities. We also ensure that there are strict physical controls in our buildings which restricts access to your personal data to keep it safe.

I. What about your joint data controllership with nobilia?

Together with nobilia, we determine the purposes and means of processing your personal data that we have collected on this Website. We are, however, based on our agreement with nobilia primarily responsible to ensure, implement and administer your rights under the GDPR (see above at E.) Thus, we serve as your preferred point of contact for all GDPR related request, in particular concerning your rights under the GDPR. We will also provide the required information under the GDPR to you (in particular by way of this Privacy Policy).

Whilst we would like to serve as your point of contact if you would like to exercise any of your GDPR-related rights, you may also exercise your rights vis-à-vis nobilia. The relevant contacts are:

nobilia-Werke J. Stickling GmbH & Co. KG
Waldstraße 53-57, 33415 Verl, Germany
Telephone: + 49 5246 508 0
E-mail: info@nobilia.de
nobilias’s data protection officer is:
Mr. Gebhard Spilker
c/o nobilia-Werke J. Stickling GmbH & Co. KG
Waldstraße 53-57, 33415 Verl, Germany
E-mail: datenschutz@nobilia.de
The relevant data supervisory authority for nobilia is:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 20 04 44, 40102 Düsseldorf, Germany
Telephone: + 49 211 38424 0
E-mail: poststelle@ldi.nrw.de

J. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. If we make significant changes we will let you know but please regularly check this policy to ensure you are aware of the most updated version.

This Privacy Policy was last updated on 5th of July 2019.